Last Updated 6 months by Emily Standley-Allard

Cloud computing has become essential to most businesses. They must be able to scale up easily, allow staff access worldwide and tap into the power of machines. However, cloud management challenges can seem overwhelming to small companies. Awareness of the potential problems can help you avoid them. 

Shifting to a cloud-based system requires focusing on cybersecurity, budget concerns and digital data management. Fortunately, you can apply principles from business owners who’ve gone before you and embrace the cloud without harming your profits. 

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1. Manage Costs

One of the biggest cloud management challenges is fitting cloud computing costs into your budget. The convenience of being able to access your site from anywhere comes with a price. 

According to Statista, cloud management spending reached $42.4 billion in 2023 and will rise to approximately $52 billion in 2024. Although cloud computing might be one of the most cost-effective services, as your brand grows, fees add up. 

Take the time to seek providers who fall in the price range you need. Talk to them about add-ons and what charges you can expect if you exceed a certain quota.

Learn if it helps to scale up before you use too much storage or bandwidth. 

Going with the cheapest option may not be the wisest solution. You want a cloud-based provider with the best security and uptime possible. 

2. Find the Best Provider

There are hundreds of different cloud-based providers. Take the time to read through customer reviews and all the fine print on what’s included in a package. Pay attention to the plans offered and take out the level you need.

At the same time, look for a host that lets you upgrade and scale up along the way.  

Once you’ve narrowed your options to a handful of cloud-based providers, send a few questions to customer service.

You’ll get deeper insight and see how quickly they respond to queries. Companies that provide swift and thorough answers will likely do so once you have an account with them.  

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3. Get Employees on Board

Many companies are still battling to find and retain top workers. The workforce experienced a 7.4% decline during and just after COVID-19. Although it’s recovered slightly, many businesses still struggle to fill open positions. 

When you make big changes, such as adding a new cloud-based system or switching providers, you want to ensure your workers are on board and have the skills they need to succeed with new operations. 

Spend time onboarding your staff to ensure they understand operations and how to get the most out of the cloud.

Ensure remote workers can tap into the databases and give them the tools needed to succeed from home. 

Finding and training new workers takes time, money and effort. Retaining them can keep talent within your company and help you succeed over time. Ensuring they understand the cloud-based system keeps them enthused and engaged. 

4. Ramp up Security

You’ve likely heard of cloud management challenges such as security concerns. While many providers offer ample security to protect your digital assets, others may fall prey to hackers.

Cybersecurity isn’t just an issue for cloud-based systems, though. 

Until there’s a breach, you’re at the mercy of the provider’s word that they’re watching for security issues. Reading through reviews may clue you in to problems others have had, but there’s no guarantee that someone won’t get into your files, even with the best cybersecurity possible.

Start with basic procedures such as frequently changing passwords and choosing complex combinations. Think through any possible issues and establish processes to avoid problems. 

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5. Onboard Customers

Using a cloud-based system works well to keep your customers in the loop. No matter what type of business you own, you can give them access to their account. For example, if you’re a photographer, you can set up a gallery for them to review their photos.

Set up a series of videos and show them the steps to go through to create an account and access features. 

Create a customer journey map to figure out the touchpoints. Walk through the cloud system the way an employee or customer would, highlight problem areas that affect efficiency and fix them.

6. Establish Policies

Establish policies for your cloud management system. You should determine how the file system works so everyone saves similar items in the same location. 

You may want to set up policies about how often passwords change, safety measures, and when files are saved and deleted. Distribute this information to employees and notify them of any updates immediately.

7. Focus on Security

Cloud computing comes with the risk of hackers getting into your proprietary files. Spend time shoring up your security measures to prevent a breach.

Train employees to spot and avoid phishing attempts. Talk to your cloud provider about what they’re doing to protect your systems.

Install the latest antivirus software and malware protections to protect your computers from bugs. 

Get in the habit of frequently checking for updates and scanning for potential problems. It’s vital to be proactive and keep your information safe.

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Overcome Cloud Management Challenges

Cloud management challenges you must overcome may crop up on the fly. Have a plan for the unexpected so you can fix any issues immediately and mitigate the damage.

Be aware of potential pitfalls to help your business grow and reap the rewards. Cloud computing can do wonders for your company and is well worth the effort to keep it safe and secure.

Author Bio:

Eleanor Hecks – Editor-in-Chief at Designerly Magazine

Eleanor Designerly

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